Assistant Director, Gallery 400 at UIC

Assistant Director, Gallery at UIC

The UIC College of Architecture, Design & the Arts is seeking an Assistant Director (Business Administrative Associate) for university's nonprofit contemporary art space, Gallery 400.

Gallery 400’ is a contemporary art hub for social interaction, transformative experience, and multi-dimensional learning. Creating a place to connect, Gallery 400 actively positions its exhibitions and public programs as opportunities with which to build community and as avenues for learning in informal social settings. Operating within the College of Architecture, Design, & the Arts at UIC—the largest and most diverse urban public university in Chicago—Gallery 400 endeavors to make the arts and its practitioners accessible to a broad spectrum of the public and to cultivate a variety of cultural and intellectual perspectives.

The Assistant Director’s primary role is to manage Gallery 400’s administrative functions, working closely with Gallery 400’s Director, as well as associates in UIC’s School of Art and Art History. The Assistant Director is responsible for the gallery’s financial planning, fundraising, communications, and general operations, as well as managing several graduate assistants and interns. The Assistant Director works with the Gallery Director to implement the gallery’s mission to support and present contemporary art, interpreting it and making it accessible.

The ideal candidate has a strong knowledge of contemporary art, is outgoing, organized, and creative, has strong writing and editing skills, and effectively utilizes social media for marketing and communications.

Key Responsibilities / Duties:

Gallery Operations

  • Responsible for security of the facility and artwork.

  • Supervises Research Assistants from the Art MFA program, the Art History PhD Program, and the Museum and Exhibition Studies MA Program who are working in the Gallery.

  • Manage gallery staffing and schedules.

  • Work with graduate students to successfully install final exhibitions for the MFA Degree. Determine and coordinate logistics, specialized equipment and materials, and de-installation.

  • Create or effectively supervise the creation of monthly financial reports and annual budgets. Supervise the Gallery Accounting Aide.

  • Collaborate to develop coordinate educational workshops for the graduate students in the School of Art & Art History.


  •  Research, write, edit, develop, and produce Gallery internal and external marketing literature and communications including (but not limited to) printed pieces, mass emails, blog posts, press releases, social media and the Gallery’s website. When appropriate effectively supervise these efforts.

  • Provide content for the Gallery’s website: write for the growing art blog, direct the interactive components of the website, curate media for the web, such as videos, slideshows and downloadable programs and educational materials.

  • Train graduate student staff and interns in all communications efforts.

  • Identify general and program-specific audiences. Coordinate the critical capacity of the gallery’s communications to engage audiences and create meaningful experiences of contemporary art.

  • Conduct all press relations and act as a liaison with UIC’s Office of Public Affairs.

  • Monitor and assess the progress and success of marketing and communications efforts, make changes, and propose new initiatives to achieve goals.


  • Research, write and submit foundation, state and federal grant applications, reports, and additional materials.

  • Assist Director in Gallery’s fundraising efforts, including grant, individual donations, and exhibition or program sponsorships.

  • Work with College Development staff to identify, cultivate, solicit and steward individual donors, primarily through the coordination of the Forum 400 group, its events and communications.

  • Assist in the solicitation of sponsorships for exhibition production or activities and or identify productive partnerships.

Skills & Qualifications: 

Minimum Acceptable Qualifications Required:

  1. Bachelor's degree in business administration, management or a field related to the position

  2. Two years of professional level accounting, managerial and/or business experience, one year of which was at an administrative level

  3. Experience in a contemporary art organization

Preferred Qualifications:

•    Master degree in Art Administration, Art History, Museum Studies or area related to the position.
•    In-depth knowledge of current practices in art gallery operations, and understanding of contemporary art practice.

•    Proven experience in successful fundraising efforts.

•    Excellent writing, editing, and public speaking skills. Experience writing about contemporary art.

To Apply: 

Applications must be submitted online through UIC's job board listing for this postion at :

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Contact Information
Contact Name: 
Lorelei Stewart
Contact Email: 
Contact Phone Number: